Privacy Policy

1. Introduction

The North America Imam Al-Shatibi Quran Competition ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our websites (`imamshatibi.org` and `register.imamshatibi.org`) and our related services (collectively, the "Services").

2. Information We Collect

We collect information that you provide directly to us when you register for the competition, contact us, or otherwise use our Services. This information may include:

• Personal Identification Information: Full name, date of birth, gender, and location address - city, state/province, and country.
• Contact Information: Email address and phone number.
• Registration Information: A copy of a valid ID (e.g., driver's license, passport, birth certificate) and a personal photo for identity verification.
• Technical Data: We may automatically collect information like your IP address, browser type, and operating system when you visit our websites.
• Family & Teacher Information: Parent or guardian name and phone number, as well as teacher name, phone number, and associated Qur’an institution.
• Media: Photos and video recordings taken for identity verification and used during the competition, which may also be used in livestreams or promotional content.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To process and manage your registration for the competition.
• To verify the identity and eligibility of participants.
• To display participant names, photos, and recordings during livestreams, broadcasts, and official competition materials.
• To communicate with you about competition schedules, updates, and results.
• To announce competition winners (which may include name, city, and photo).
• To arrange Umrah travel for eligible winners, including collecting necessary passport and travel details solely for booking flights, accommodations, and related services.
• To improve and maintain the security of our websites and Services.
• To respond to your questions and comments.
• To comply with legal obligations.

4. How We Share Your Information

We do not sell your personal information. We may share your information only in the following situations:

• With Competition Officials: Information is shared with judges and administrators as necessary to conduct the competition.
• Publicly for Winners: The names, cities, and photos of winners may be published on our websites, social media, and other promotional materials.
• For Umrah Travel: Passport and related travel details for eligible winners may be shared with authorized travel service providers for booking flights, hotels, and related arrangements. This information is used only for the travel process.
• With Service Providers: We use trusted third-party providers to host our sites, store data securely, and support our services; they process information only on our behalf and cannot use it for other purposes.
• As Required by Law: We disclose personal information only when required by law, such as in response to a court order or other lawful request, and only to the extent necessary.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that no security measures are perfect or impenetrable.

6. Children's Privacy

We are committed to protecting the privacy of children. We do not knowingly collect personal information from individuals under the age of 18 without the express consent of a parent or legal guardian. Registration for any participant under 18 must be completed by their parent or guardian, who provides consent for the collection of the child's information for the sole purpose of participation in the competition.

7. Your Rights and Choices

You have the right to review or request corrections to the personal information we have collected about you. To make such a request, please contact us using the information provided below.

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at contact@imamshatibi.org.